How to Thank a Departing HOA Board Member in 2025

When an HOA board member is departing, it can be hard to know how to say goodbye. After all, this is someone who has given a significant amount of time and energy to the association and it can be difficult to know how to acknowledge that appropriately.

Whether you are another board member or a community member, there are a few things you can do to show how much you appreciated someone’s service on the board. These don’t have to be big things because even a small gesture can mean a lot.

Publicly Recognize Their Service

Acknowledge board member service at meetings and other gatherings. When you recognize someone, make sure you comment on how long or how many times they have served on the board, what specific things they contributed, and anything notable that occurred in the community because of their leadership. You may want to include formal recognition in any published materials that go out to your HOA, to make sure more people get the news.

Organize a Group Gift

For board members who have gone above and beyond, a collective gift can be a meaningful way to show appreciation. Encourage residents to contribute small amounts—$5 or $10 donations can quickly add up to something significant. A customized gift basket, a restaurant gift card, or a personalized plaque are thoughtful ways to recognize their hard work and dedication.

Give a Personalized Gift

If collecting funds isn’t an option, a small but meaningful gift can still make an impact. Consider the departing member’s interests or the specific contributions they made. For example, if they played a key role in landscaping improvements, a potted plant or gardening tool might be a fitting gift. Personalized gifts, such as engraved pens or custom plaques, can also serve as lasting reminders of their service.

Offer Handwritten Gratitude

Sometimes, a handwritten note means more than anything else could. Take the time to write down why you appreciate the person who is leaving. If you can, note specific things they did that made your job easier or that made your time on the board better. Including these memories in your own handwriting makes your note something they will never forget.

Create a Recognition Plaque

For ongoing recognition, consider establishing a dedicated plaque that lists the names of all departing board members over the years. This can be displayed in a common area such as the clubhouse, office, or entryway, serving as a lasting tribute to those who have served the community.

Host a Community Appreciation Event

For board members who have made significant contributions, hosting a small appreciation event can be a wonderful way to celebrate their service. Whether it’s a casual coffee gathering, a catered lunch, or a simple ceremony, providing an opportunity for community members to express their thanks in person can make the farewell more meaningful.

Looking for More Ways to Show Appreciation?

If you need additional ideas or assistance in organizing a farewell for a departing board member, our Sarasota property management team at AMI is here to help. Contact us today for creative solutions to recognize the dedicated individuals who help make your HOA community thrive.

Our Florida Condo & HOA Management Services Include:

Share this article: Tweet